Important! Your floor plan will dictate how many people will get on the dance floor.
Position of Head Table (if applicable)
- Choose any of the four walls in the room, and be within a few feet of that wall, facing the guests.
- Be centered and not off to one side. The center of focus is on the head table until you begin dancing.
· Remember to consider space for your photographer if portraits are desired. This space may be either in the room, or just outside the room.
· You will need to check with your venue for approval if outside the room
Position of DJ Table: Highly recommended
- Choose any of the four walls in the room, and be within a few feet of that wall, with the dance floor directly in front of the DJ table/setup – all centered, and not off to one side of the room
- The dance floor should be big enough for no more than 40% of your guests. Smaller is better. This might sound crazy, but a dance floor too big will have no one on it. Honestly, most people do not want to be seen dancing but rather hide in the crowd. If the dance floor appears crowded, more people will get up and dance because they can hide in the crowd. It's not a bad thing if the dancers spill onto the rug to dance.
Unfortunately about 50% of all venues do not get it right for the following reasons:
· The staff or management truly doesn’t understand, maybe because they’ve never been performers. Primarily, their job is to make the room look nice, as well as serve food and drink - which they do quite well of course.
· Too much hassle. From a business perspective, what motivation do they have to accommodate entertainment unless you, the client, instruct otherwise?
· Not cost effective
1) The venue will want to squeeze as many people as possible into that room, and entertainment doesn’t bring any money to them. So, they position the entertainment with whatever space is left over.
2) They don’t want to move the “moveable” dance floor after the previous event, because they have to pay staff to do it. It’s also easier to “just leave it where it is”. Typical responses are “We do it this way all the time” or “It’s never been a problem before”.
What to Do
· Ask for a floor plan
· If short on space, tables can always be moved off the dance floor after dinner
· Tell the venue what you want as soon as possible. You are the customer.
· Venues that are good to work with will accommodate you, and most of them will
· In the end, we will make the best of any situation. You are welcome to contact us with any problems. We care about the service we provide and want your day to be Awesome!!
A True Family Affair Entertainment
Serving MA, Southern NH, and Southern ME
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